Position Summary

The Senior Grants Manager is responsible for supporting the grants management team in implementing AJWS’s core grantmaking portfolio, and for supporting the Associate Director of International Operations with oversight of the donor-advised fund (DAF) portfolio as needed. They are exceptionally systems‐oriented with strong attention to detail and organizational abilities. The Grants Manager will support the Associate Director of International Operations (in partnership with IT) in ensuring the integrity and maintenance of the grants management system, in leading special projects, and in refining systems to improve the efficiency of AJWS’s grantmaking. They will also recommend policies and process changes to the Associate Director of International Operations to improve grantmaking compliance and mitigate risk. In collaboration with other IOPS colleagues, the Senior Grants Manager will work closely with program teams to administer hundreds of grants and liaise with the Finance Department to ensure that payments are made in a timely and secure manner. This position reports to the Associate Director of International Operations.

Responsibilities include but are not limited to:

• Work collaboratively with IOPS colleagues to process grant approvals and payments – focusing on proactive problem‐solving to address compliance, risk mitigation, and data integrity issues;
• Serve as the primary contact for grants management system administration, including training staff, in‐country colleagues and grantees on the system; troubleshooting system issues; and coordinating backend maintenance of the system;
• Support the Associate Director (and Program Associates) in managing spend‐down and monitoring of restricted funds and budgets, including monthly and annual reconciliation processes with Finance and Development;
• Provide timely feedback to the Associate Director regarding integrity of database information and processes;
• Liaise with IT to lead special projects and identify, implement, and test updates, upgrades and other database enhancements, as well as third‐party solutions;
• Assist Associate Director with policy and process recommendations to improve grantmaking in line with best practices in the field;
• Support the Associate Director with the ongoing administration of donor‐advised funds (DAFs), including compiling DAF grant write‐ups, sending grant agreements, and processing payments and coding;
• Stay informed of changing international regulations and laws that affect grantmaking and make policy and process recommendations as needed;
• Administer hundreds of active grants per year, including regular communication with grantees, sending grant agreements and tracking grant reporting;
• Ensure grants comply with U.S. and applicable international laws, rules and regulations (including IRS and FCRA compliance), as well as AJWS internal policy requirements, and maintain proper records of all grants to ensure smooth annual audit process;
• Process twice‐weekly grant payments, working closely with the Finance Department as well as Amex to troubleshoot complicated payment situations;
• Create and run ongoing reports and searches in the grants management system to support internal and external stakeholders in accessing grant data needed for their work;
• Assist in creating and streamlining systems and processes related to program departments and Finance;
• Develop and maintain strong relationships with program staff for day‐to‐day activities and to coordinate division‐wide projects;
• With support from the Grants Management Associate, lead the creation of grant dockets by consolidating grants data in partnership with program departments;
• Participate in department‐ and organization‐wide initiatives such as task forces and working groups when appropriate;
• Actively participate in peer‐learning and networking through PEAK Grantmaking and other professional organizations;
• Respond to department inquiries including communication with grantees and in‐country colleagues;
• Manage interns and consultants on special projects as needed.

Required Qualifications:

• Minimum of three years’ grants management experience working at a grantmaking organization;
• Bachelor of Arts/Science or equivalent degree;
• Experience working in the global south, ideally with countries considered high-risk.
• Strong experience working with Salesforce grants management systems, familiarity of foundation Connect is preferred.
• General knowledge of grantmaking operations, practices, and regulations;
• Energized by working in a fast‐paced environment with multiple demands;
• Strong interest and expertise in administrative systems creation and processes;
• Highly skilled in Microsoft Office tools with particularly strong Excel skills;
• Detail‐oriented with strong organizational/project management skills and able to meet deadlines;
• Strong relationship management, communication and inter-personal skills;
• Flexible, adaptive work style with a proactive approach;
• Excellent writing and communication skills;
• Interest in being a part of a dynamic and evolving team and organization;
• Commitment to AJWS’s mission and values of advancing Diversity, Equity and Inclusion across the organization;
• Supportive team player.

Preferred Qualifications:

• Proficiency in reading, writing and speaking Spanish, Haitian Kreyol, and/or French.

Additional Information:

• Salary Range: $77,000 – $100,250
• This role is full time (40 HRS), Exempt
• This is a union position

Location:

Remote – Contiguous US-Based*
*This role is flexible in nature and can be performed from a home office in the contiguous United States.

Compensation and Benefits Information

• AJWS is committed to a salary framework that aligns with our culture and values. The compensation range reflected is in alignment with our framework and individual pay decisions will vary based on skills and experience while still allowing for growth.  
• Paid Time Off: 15-22 Federal and religious holidays off each year in addition to generous vacation and sick days; 
• Full health benefits coverage with minimal contribution by employees; 
• 403(b): 4.25% company match (safe harbor); 
• Flexible Spending Account and Commuter Benefits; 
• Workplace flexibility and generous leave policy.

Additional Considerations

Black, Indigenous and People of Color; Lesbian, Gay, Bisexual, Intersex, Trans and Gender non-conforming people; women; and differently abled people are encouraged to apply. We also encourage applications from people of diverse religious, spiritual and cultural backgrounds.

As an organization committed to promoting social justice around the world, it is essential that we incorporate a diverse, equitable and inclusive lens into all aspects of our work at AJWS. We encourage applicants with a global perspective and a commitment to values around diversity, equity, and inclusion to apply.

Authorization to work in the US is required.

How to Apply

For immediate consideration, apply below. Applications submitted without a resume and personalized cover letter will not be considered. We thank you for your interest in career opportunities with AJWS. Due to high volume, only those candidates selected for an interview will be contacted.